Coordinator Portal

Welcome, SEA-Teacher Coordinators!

As a SEA-Teacher Coordinator, you play a vital role in ensuring a smooth, enriching, and well-organised exchange experience for both incoming and outgoing student teachers. Your dedication helps shape future educators while strengthening collaboration between institutions across Southeast Asia.

Thank you for your commitment and hard work!
This page is designed to provide you with quick access to essential information, key deadlines, and necessary resources to make your role as seamless as possible.

Your Responsibilities as a Coordinator

  • Student Matching & Coordination – Ensure students are paired with the right host institutions and mentors.
  • Visa & Travel Arrangements – Assist outbound students with visa applications, flight bookings, and travel documents.
  • Pre-Exchange Preparation – Provide students with cultural briefings, teaching expectations, and essential guidelines.
  • During the Exchange – Maintain communication with student teachers, oversee their practicum progress, and resolve any arising issues.
  • Post-Exchange Reporting – Collect evaluations, ensure students complete their reports, and submit feedback to SEAMEO.

Key Dates & Deadlines (B10)

  • LoA Submission – [Deadline: 📅 2 August 2024]
  • 10th Batch Implementation Period – [5 August 2024 – 1 August 2025]
  • Final Certification Requests – [Deadline: 📅 1 September 2025]

Supporting SEA-Teacher Coordinators
Every Step of the Way

Complete Guide: Steps, Documents & Submission

This section provides a step-by-step guide on how to participate in the SEA-Teacher Project, including required documents and where to submit them at each stage. Follow this guide to ensure a smooth process from start to certification.

Step 1: Sign & Find

To officially join the project, universities/institutions must:

Step 2 : Candidate Selection

Universities indicate the number and major of study area of students that they want to send and receive with the potential partners through the application form. It shall be 2-side agreement meaning that they have to agree on the number and major of study area of sending and receiving students with each other.

For Sending Universities:

  • Select and identify student teachers who will participate.
    • Student Teacher Information Form for Interview (Google Docs Version, Word File Version)
      • Original form : Student Teacher Information Form for Interview + Student Teacher Placement Form + Bio Data Sheet
      • Note: For Google Docs Version, please make a copy (Click on the menu bar File > Make a copy) before using.
  • Agree on the number of student exchanges with partner universities.
  • Ensure students meet eligibility and academic requirements.

For Receiving Universities:

  • Select candidates and confirm eligible inbound students.
  • Determine practicum schools that will accommodate inbound students for assisted teaching and at least 20 teaching hours.
  • Coordinate with sending universities for the online interview, Letter of Acceptance, and arrival schedule.

Step 3: Pre-Departure & Preparation

For Sending Universities:

  • Coordinate with receiving universities for student interviews, Letter of Acceptance, and travel logistics.
  • Arrange for students’ airfare, meals/pocket money, international health insurance, and visas (if required).
  • Assist students in lesson planning with the receiving university.
  • Conduct pre-departure orientation to prepare students for new cultures, environments, and expectations.
  • Introduce students to the SEA-Teacher Blog Guide and explain its importance.
    • Each student is required to document their exchange experiences through a blog or social media (public), which will be a key part of their learning journey and a requirement for certification.

For Receiving Universities:

  • Ensure inbound students apply for international health insurance before departure.
  • Provide support in obtaining a student visa/education visa/Special Student Permit (SSP) (if required).
  • Prepare for accommodation, transport service from/to the nearest airport, mentors, and buddies for inbound students.
  • Share pictures of the dormitory/house/room where inbound students will stay.
  • Prepare a learning programme/study plan for students in their assigned schools/campus.

Other Documents

Step 4: Implementing the Student Exchange

For Receiving Universities:

  • Arrange airport pick-up service for inbound students.
  • Provide appropriate accommodation and a welcoming orientation.
  • Conduct mentoring, monitoring, and evaluation throughout the exchange.
  • Evaluate inbound students’ blogs following the SEA-Teacher Blog Guide and learning reflections.
  • Organise cultural and educational activities, preferably during weekends.
  • Share activities, photos, or media about the exchange in this WhatsApp group. (optional)

For Sending Universities:

  • Monitor programme implementation with the partner universities.

Step 5: Post-Exchange & Certification

For Receiving Universities:

For Sending Universities:

  • Arrange airport pick-up transportation for returning students.
  • Ensure students complete the Programme Evaluation Form for Students.
  • Submit the SEA-Teacher Certificate Request Form (Form A and Form B) to get the e-certificate for students and yourself from SEAMEO Secretariat.
    • E-certificate processing: Information will be gathered every 1st and 3rd Monday (8:00 AM Thai time) of each month.
    • Check the status of e-certificate issuance in this WhatsApp Group.
    • E-certificates will be sent via SEA-Teacher’s email with instructions on how to download them.
  • Institution (institutions and practicum schools) information submitted in the SEA-Teacher Certificate Request Form will be gathered at the end of the batch to issue certificates.

Step 6: Evaluation Meeting

– Coming Soon –

Contact Us

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